Job details

Job title: Event Assistant (British Science Festival)

Reporting to: Building Manager

Based: Leicester

Terms: 13-17 September 2022, plus one training day on Friday 9 September

Rate: £9.90 per hour

Download the candidate pack for this role as a pdf or view our text-only version of the pack here.

About the role

The British Science Association is recruiting Event Assistants to work during the British Science Festival 2022. The Festival will be held in Leicester city centre and at Leicester De Montfort University from 13-17 September 2022, hosted by De Montfort  University. This role is based in Leicester.

Event Assistants will work as part of a team of two, along with an AV/IT Assistant providing customer service for Festival attendees and the speakers/organisers of Festival events. Event Assistants will work at several different events throughout the day. 

Job Description - Main duties

  • Check tickets and record event attendees, and deal with queries from members of the public/ attendees
  • Control public access and exit to and from events
  • Assist with any audience participation activities
  • Provide support to guest speakers along with an AV/IT Assistant to ensure the smooth running of events
  • Report to Building Managers and assist with other duties as required
  • Be responsible for the distribution and collection of event evaluation forms
  • Assist with the setup and pack down of your allocated venue
  • Ensure people adhere to COVID-19 regulations set by the British Science Festival

Person Specification

Below is a summary of essential and desirable criteria needed for this role, as well as how we will assess a candidate’s suitability.

Essential criteria 

  • Good interpersonal skills
  • An ability to work independently and as part of a team
  • Experience, tact and skill in dealing with the public
  • Strong customer service skills
  • An ability to stay calm under pressure and show initiative to solve problems
  • An ability to work flexibly
  • Good level of spoken English

Desirable criteria

  • Knowledge of Leicester
  • Previous experience working and/or volunteering at events

To apply

If you are interested in applying, please download and fill in our short application form.

Once completed upload it onto the BSA recruitment portal via the following link: recruit.smb.co.uk/vacancy.aspx?id=FGYGeahzYrhzQ6CZ

The closing date for applications is 23.59, Monday 30 May 2022.

You will be informed as soon as possible after the application deadline whether you have been successful.

We may contact shortlisted candidates after this date to arrange a time for a short introduction chat with you.

As part of the British Science Association’s commitment to being a Disability Confident employer, all disabled* applicants who meet the ‘essential criteria’ for this vacancy will be offered an interview under our guaranteed interview scheme. 

If you wish to apply under the guaranteed interview scheme, you will be asked to indicate this when you submit your application by selecting ‘yes’ in the relevant box when asked during the application process. Applicants do not need to state any further information or declare their disability at the application stage.

Whether you are applying under the scheme or not, if you are successful in being shortlisted, we will ask candidates with disabilities or long-term health conditions to let us know if they need any adjustments during the recruitment process. If you have further questions or would like this information in a different format, please contact: [email protected]   

Terms & conditions

The Event Assistant will be working at the British Science Festival in Leicester between 13-17 September 2022. Please note that the responsibilities of this role are provisional and are subject to change in alignment with COVID-19 regulations.

The assignment is offered at a salary of £9.90 per hour. You will be allocated no less than 6 hours per day. Your core hours will be scheduled between 09:00-22:00 on the De Montfort  University Campus, for four or five days (including up to a one-hour unpaid lunch/dinner break per day, depending on hours worked). If successful, your hours will be fully outlined in your offer letter.  

The training day on Friday 9 September will be paid at the above rate and the BSA will reimburse reasonable travel costs incurred in attending the training day. 

The BSA will not be covering travel, accommodation, or subsistence costs for the duration of the Festival, but can provide information about accommodation, if required.