JOB TITLE: Event Assistant (British Science Festival)

DURATION: 10-13 September 2019, plus one Training Day on Friday 6 September.

CORE HOURS: Hours will be assigned between the core hours of 09:00- 20:00 and will be confirmed on appointment.

LOCATION: University of Warwick Campus, Warwickshire

RATE: £9.00 per hour

The British Science Festival is Europe’s longest standing science Festival, travelling to a different place in the United Kingdom each year. Our Festival aims to connect people with scientists, engineers, technologists and social scientists. Further information about the British Science Festival can be found here.

The British Science Association is recruiting Event Assistants to work during the British Science Festival 2019. The Festival will be held in Coventry city centre and at the University of Warwick from 10-13 September 2019, hosted by the University of Warwick. This role is based at the University of Warwick Campus.

Event Assistants will work as part of a team of two, along with an AV/IT Assistant providing customer service for Festival attendees and the speakers/organisers of Festival events. Event Assistants will work at several different events throughout the day.

Job description

Main duties

  • Check tickets and record event attendees, and deal with queries from members of the public/ attendees
  • Control public access and exit to and from events
  • Assist with any audience participation activities
  • Provide support to guest speakers along with an AV/IT Assistant to ensure the smooth running of events
  • Report to Building Managers and assist with other duties as required
  • Be responsible for the distribution and collection of event evaluation forms
  • Complete an evaluation of each event
  • Assist with the setup and pack down of your allocated venue

Person specification


  • Good interpersonal skills
  • An ability to work independently and as part of a team
  • Experience, tact and skill in dealing with the public
  • An ability to stay calm under pressure and show initiative to solve problems
  • An ability to work flexibly
  • Good level of spoken English


  • Knowledge of Coventry & Warwickshire
  • Previous experience working and/or volunteering at events

Terms and conditions

The Event Assistants will be working at the British Science Festival on the University of Warwick Campus between 10 -13 September 2019.

The assignment is offered at a salary of £9.00 per hour. You will be allocated no less than 6 hours per day. Your core hours will be scheduled between 09:00-20:00 on the University of Warwick Campus, for four days (including up to a one-hour unpaid lunch/dinner break per day, depending on hours worked). If successful, your hours will be fully outlined in your offer letter.

The training day on Friday 6 September will be paid at the above rate and the BSA will reimburse reasonable travel costs incurred in attending the training day.

The BSA can provide information about accommodation on site for the duration of the Festival if required. 

Download the job description (pdf)

To apply

If you are interested in applying, please upload a CV and short covering letter summarising your interest in this post to the BSA recruitment portal by 23:59 on Sunday 2 June.

We may contact shortlisted candidates after this date to arrange a time for a short telephone interview with you.

The British Science Association is an equal opportunities employer and a charity committed to diversity. The British Science Association is committed to the fair and equal treatment of potential and existing employees irrespective of race, nationality, ethnic or national origin, religion, age, disability, gender, sexual orientation, marital status, ex-offending background or any other potentially discriminating factor. We particularly welcome applications from local candidates.

Only applicants who have a legal right to work within the UK will be considered.  You will be asked to bring along proof of nationality and/or proof of ability to work in the UK.  You will also be asked to declare any previous convictions in line with your rights under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.